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Category: Technology

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Hello!

We have some important updates to share about the organizational changes within our district.

Effective March 5, 2025, the Teaching & Learning Department and the Special Education Department will merge to create the Teaching & Learning Division. This move reinforces the district’s commitment to an inclusive, data-driven, and instructional-focused approach to serving students with disabilities while improving collaboration between general education and special education teams.

By combining our special education and general education leaders into one division, we will be better able to:

  1. Ensure that special education is fully integrated into district-wide instructional strategies and supports.
  2. Create a system where general education and special education teachers collaborate more effectively to support diverse learners.
  3. Embed special education expertise into PLCs to ensure teachers have access to strategies that support students with disabilities.
  4. Foster and support shared responsibility for the success of each student.
  5. Demonstrate a commitment to both legal and instructional excellence.

Change is inevitable and brings with it both opportunities and challenges. We are committed to a smooth transition that will support our ongoing collaboration and clear communication. We are excited about the possibilities that our new configuration will bring.

  1. Teaching & Learning Division:
    1. The Special Education Director will now report to the Executive Director of Teaching & Learning.
    2. The Extended Learning Programs (ELP) department has been renamed as the Advanced Academics department. This will better reflect the K-12 focus of the department.
    3. The STEM Department will coordinate math, science, and digital learning.
    4. The Literacy Department contacts will be updated when a Literacy Supervisor is hired.
    5. The Enriched Learning Department will coordinate Fine Arts programs, Health/PE, Social Studies/Civic Readiness, and National Board.
  2. The Evaluation and Assessment Supervisor, when hired, will report to the Executive Director of School Leadership & Support. The E&A Supervisor will liaison with T&L and Information Technology to coordinate evaluation projects and assessment administration.
    1. The Supervisor and Evaluation & Data Insights team are based in the School Leadership & Support wing.
    2. The Assessment team, under the direction of the Chief Information Officer, will move from Beardsley into the district office at the end of the year. They will be based in the central section of the T&L wing and have shared space at Beardsley.

As we navigate this transition, we appreciate your adaptability, professionalism, and dedication to ensuring a smooth process. Your commitment to our shared goals and to supporting one another during this time reflects the strength of our team. Together, we will continue to create an environment that fosters collaboration, efficiency, and excellence. Thank you for your patience and hard work as we move forward.

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All middle and high school’s PowerScheduler for 2025-2026 schoolyear is now set up.  You can start your set up now if you haven’t already done so. Below is a checklist of set up tasks to prepare for the Build. We reserve space in the large training room at 995 West Beardsley, Salt Lake City, UT 84119 for these workshops to offer an opportunity to have a place to work uninterrupted.  The schedule for PowerScheduler Workshop is as follows:

BUILD:  Monday, 03/03/2025 through Friday,03/07/2025   7:30 am – 4:00 pm with Aaron Rudy available on Thursday and Friday

LOAD:  Monday, 04/28/2025 through Friday, 05/02/2025  7:30 am – 4:00 pm with Aaron Rudy available on Monday.

Build Tasks:

  • Course Catalog – Remove discontinued courses, add new courses,   (PowerScheuler > Course Catalogs)
  • Rooms – Review Rooms in use for your school
  • Student Scheduling Preferences – Student Next Year Grade, Priority, Schedule this Student, Next School Indicator. (Note:  Most students should be set however, students enrolled after the beginning of year may need to be set up)
  • Teacher Scheduling Preferences – Confirm that Schedule this Teacher is checked if Teacher is returning.
  • Student Course Request Screens –  Student Course Request Screens should be updated if course options have changed.
  • Review Courses – In PowerScheduler, review individual courses for correct set up.

Any questions or more detailed instruction for these tasks, please contact Christy Martini (christy.martini@slcschools.org).

______

Thank you,

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Setting the Next School/Next Grade/Graduation Year Indicators During Enrollment

When enrolling students in your school, it is important to ensure that the ‘Next Year Grade’, ‘Next School Indicator’, and ‘Year of Graduation’ indicators are set.  To enter these settings, follow these steps in PowerSchool:

  1. Find the student in PowerSchool.
  2. Select ‘Courses and Programs’ in the left side menu.
  1. Select ‘Scheduling Settings’ from the Registration sub-menu.
  1. Enter the settings in the highlighted field and click ‘Submit’.

Finding Students Missing These Indicators:

  1. Use the following search on PowerSchool’s Start Page:
    1. Next_School  
    2. Sched_NextYearGrade=
  1. Once you find the students, go to Scheduling Settings and add the missing information.

Updating Indicators for Another School’s Request:

If another school calls requesting the Next School/Next Grade/Graduation Year Indicators to be updated for a student, please follow these steps:

  1. Find the student in PowerSchool.
  2. Click on ‘Student Profile’ in the left side menu.
  3. Select ‘Addresses’ in the Student Details sub menu.
  1. Click the Validate button under the student’s address.
  1. Verify if the student lives in the requesting school’s boundary.
  1. OR verify that the student has been accepted through Open Enrollment or is part of a district placed program (ELP, SPED, etc.)
  1. If Open Enrollment is not complete, don’t change the Next School indicator.
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