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Category: General

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 To: School Principals and Test Coordinators

From: Dr. Patrick Jefferies, Assessment Supervisor, Assessment & Evaluation

Dr. Tiffany Hall, Executive Director, Teaching & Learning

Date: July 23, 2026

Subject: KEEP administration for Fall 2026-27 addendum

Thank you for the questions and feedback during our recent online meeting. As discussed, KEEP administration has changed following recent SLEA negotiations to ensure that kindergarten teachers are not required to return to work prior to the start of their contract calendar. Below are several important updates and clarifications. The original memorandum from May 26, 2026 is copied in full at the end.

School-Day Expectations

  • School days are not shortened to conduct the KEEP assessment. Students should attend a full school day that follows the same schedule as the other grades. KEEP administration should take place outside the classroom where possible, however when this is not possible depending on your staffing and available space, the KEEP may be administered within the classroom as long as appropriate supervision and activities are provided to the remaining students.
  • Please schedule KEEP administration in the afternoon, after lunch, whenever possible to protect the literacy block.
  • When a paraprofessional or substitute administers the KEEP, the classroom teacher may continue providing instruction to the remaining students.

Funding and Administration

  • Funds to support KEEP administration will be allocated to Program 1033 before August 1. Funding is based on each school’s kindergarten enrollment from the previous year’s October 1 count, and may be used in the way you see best supports the administration of the KEEP at your school. The attached Excel workbook includes your school’s allocation and budget information.
  • Schools will administer only the 14 questions included in the KEEP Test Administration Manual and Entry Profile. We will not include the additional math questions this year to simplify the process and support consistency across schools.
  • Anyone administering the KEEP must complete both the testing ethics and KEEP administration trainings before working with students. Test administrators must also register for access to the USBE Data Gateway to enter results. Brittany Dimick, KEEP Assessment Specialist, will provide additional instructions and information.
  • Because the KEEP window overlaps with beginning-of-year Acadience testing, please coordinate with the Assessment Department to minimize disruptions for kinder students.

Possible Administration Models

We advise schools to spread testing across the full three-week window, starting as close end of week 1 as possible. Schools may create a plan to use teachers, trained paras, subs, or a combination to administer the KEEP. Possible approaches include:

  • Teachers should not be required to write substitute lesson plans, but may assist in developing the plan for administering the KEEP at your school.
  • Para leading activities: Having paras lead structured classroom activities while the teacher administers the KEEP to individual students. Additional hours can be provided for a teacher or substitute to prepare classroom activities that can be shared.
  • Rotating classroom coverage: A trained para or sub rotates between classrooms and administers the KEEP while each teacher remains with their class.
  • Grade-level team rotation: Teachers rotate responsibilities, with one teacher administering the KEEP while another teacher or para supervises combined activities for the remaining students.
  • Specialist-supported coverage: During art, PE, or library, the classroom teacher administers the KEEP while students participate in their special.
  • Parent support: Inviting parent volunteers to support the classroom while a paraprofessional administers the assessment.

Literacy coaches will be focused on supporting new teachers, organizing materials, and assisting multiple schools during the first weeks of the year. They may help complete a small number of remaining assessments, but schools should not plan to use literacy coaches as their primary KEEP administrators.

Thank you for your planning and flexibility as we implement these changes. Please contact the Assessment Department with questions about scheduling, training, or access to the Data Gateway.

Original Memorandum (May 26, 2026)

During the negotiations for the 2026-27 school year, SLCSD and SLEA agreed to find a method to administer the Kindergarten Entry and Exit Profile (KEEP) in a way that could be completed during the school day. This is a change from the way we have done this in previous years; no profiles will be completed before school starts.

For 2026-27, KEEP will be administered within the regular school day. The testing window for the beginning of year KEEP is August 18 - September 5, 2026. Schools are asked to:

  • Not give the KEEP assessment during the literacy block – the afternoon (after lunch) is preferred.
  • Be aware that the Acadience Reading testing team will also be scheduling assessments at the same time.
  • KEEP will be entered into the Data Gateway; the five additional SLCSD math questions will be entered into Performance Matters.

KEEP assessments shall not be conducted prior to the first day of school, and there will be no funds to pay for extra time outside the regular school day contract hours.

Schools should plan coverage for teachers to assess students. This may require creative scheduling within the regular school day. Please prepare to have half-day substitutes or paraprofessionals to help with student management or activities.

Schools will receive funding to support the additional hours of subs or paraprofessionals needed to support these assessments based on the previous year’s October 1 count of kindergartners: Fewer than 40$800
40 – 59$900
60-70$1000
70+$1200

Published on

To: School Principals
From: School Leadership & Support
Subject: Guidance for Parking Stalls at Schools
Date: 7/16/2026

In an effort to promote consistency, clarity, and positive school operations, this memorandum provides guidance regarding reserved and assigned parking stalls at our schools. The intent of this guidance is to support orderly parking practices while maintaining fairness for all staff and visitors and reinforcing a welcoming school environment.

Reserved Parking Designations

Beginning with the next available implementation period, reserved parking at comprehensive high schools should be limited to the following:

  • Two (2) District Administration parking stalls
  • One (1) Principal parking stall
  • Three (3) Assistant Principal stalls at East High School and Highland High School
  • Four (4) Assistant Principal stalls at West High School
  • Two (2) Assistant Principal stalls at Glendale Middle School and Northwest Middle School
  • One (1) Assistant Principal stall at Hillside Middle, Clayton Middle and all our elementary schools
  • Four (4) or more Visitor parking stalls, based on school needs

These reserved spaces do not include required handicapped parking or designated School Resource Officer (SRO) parking, which must remain clearly marked in accordance with legal and safety requirements.

Assigned Staff Parking

All other staff members, including certified and classified staff, should be assigned a numbered parking space. Schools may determine the most efficient process for monitoring assigned spaces. This may include support from office aides, teachers, or members of the administrative team. Establishing clear expectations and consistent monitoring will help ensure fairness and reduce confusion for staff.

Signage and Compliance

All regulatory signs placed on District or school property must be clearly visible and located in appropriate areas. In addition, all regulatory signage must receive approval from the Executive Director of Auxiliary Services or a designated representative prior to installation.

Parking rules and regulations are to be enforced by local school administrators and, when necessary, by local law enforcement agencies. Enforcement actions may include, but are not limited to, citations, towing at the owner’s expense, and/or revocation of the privilege to park or drive on school property.

Please note that the Board of Education and the District Administration assume no responsibility for damage to vehicles, loss of personal property, damage to District property, or injury to individuals while a vehicle is on District grounds.

Thank you for your continued leadership and attention to maintaining safe, organized, and welcoming school campuses. Your thoughtful implementation of these guidelines will help ensure consistency across our comprehensive schools and support a positive experience for staff, students, and visitors.

Please feel free to reach out if clarification or support is needed. 😊

Published on

Administrative Memorandum

To: All Principals
From: Tina Hatch and Leah Morisi
Date: July 14, 2026
Subject: 2026–27 Title IX and G-19/G-20 Training Registration & Deputy Title IX Coordinator Information

As we prepare for the 2026–27 school year, thank you for your continued commitment to ensuring safe, supportive, and equitable learning environments for all students. To support these efforts, we are registering administrators for the required trainings and updating each school's Deputy Title IX Coordinator information.

Title IX Training

Each school should have two administrators participate in Title IX training, including the administrator designated to serve as the Deputy Title IX Coordinator.

Please indicate which training session you will attend by completing the Title IX and G-19/G-20 Trainings registration form found here (Title IX and G-19/G20 Trainings).

Available Title IX Training Sessions

July

  • Monday, July 20 | 9:00–11:00 a.m.
  • Tuesday, July 21 | 9:00–11:00 a.m.
  • Thursday, July 23 | 9:00–11:00 a.m.

August

  • Monday, August 3 | 8:00–10:00 a.m.
  • Wednesday, August 5 | 8:00–10:00 a.m.
  • Monday, August 31 | 9:00–11:00 a.m. (Make-up session for those unable to attend an earlier training.)

G-19/G-20 Training

Training on District Policies G-19 and G-20 is recommended for all building administrators and required for all new administrators.

Please register administrators using the same Title IX and G-19/G-20 Trainings form ( Title IX and G-19/G20 Trainings ).

Available G-19/G-20 Training Sessions

July

  • Monday, July 20 | 1:00–3:00 p.m.
  • Tuesday, July 21 | 1:00–3:00 p.m.
  • Thursday, July 23 | 1:00–3:00 p.m.

August

  • Tuesday, August 4 | 8:00–10:00 a.m.
  • Monday, August 31 | 1:00–3:00 p.m. (Make-up session.)

Deputy Title IX Coordinator Information

Please review and update your school's information found here in 26-27 Deputy Title IX Coordinator List.

Submit the requested information via email to Tina Hatch or Leah Morisi no later than the end of the workday on Tuesday, August 4, 2026.

Thank you for your timely attention to these important responsibilities. Your partnership helps ensure that all schools remain in compliance with district expectations while providing safe and supportive environments for students and staff. If you have questions regarding the trainings or Deputy Title IX Coordinator designation, please contact Tina Hatch or Leah Morisi.

Published on

Title:               Assessment Plan for SY 2026-27

Date:              July 16, 2026

To:                   School Administrators

From:              Assessment & Evaluation
                                Teaching & Learning Department

Subject:         Assessments Conducted in SLCSD

Summary:

Student assessments are an essential part of an effective educational system because they provide meaningful information about student learning, growth, and instructional effectiveness. When used thoughtfully, assessments help educators ensure that every student receives the support, challenge, and opportunities they need to succeed. No single assessment provides a complete picture of a student’s learning.

This document is the comprehensive overview of assessments. For specific dates of testing windows, questions about administration, or training on administration, please contact Dr. Patrick Jefferies, Assessment & Evaluation Supervisor.

Assessment Plan 2026-27

Published on

Title:                   Manifestation Determination and PSSP Admin Training

Date:              6/11/26, 6/24/26, 6/25/26

To:                  All administrators in a building

From:             Erin Anderson, Director of Special Education

Subject:        Manifestation Determination Training

Action required: Register for a training day

Background:
A manifestation determination (MD) is required within 10 school days of a code-of-conduct violation that may result in discipline to determine if the conduct in question was caused by, or had a direct and substantial relationship to, the student's disability. In an MD, the district, parent, and relevant IEP team members review the IEP, teacher observations, parent input, and other relevant information to determine whether the conduct was related to the disability or resulted from the school’s failure to implement the IEP.

School administrators need to be prepared to conduct an MD because these meetings protect student rights, ensure the district follows special education requirements, and help teams make appropriate decisions about discipline, services, behavior supports, and placement. A well-conducted manifestation determination keeps the focus on both student safety and the school’s responsibility to provide supports required by the IEP.

Summary:
Completing this training will equip administrators to manage MD meetings and navigate components of PowerSchool Special Programs (PSSP). After completing this training, administrators will be able to access PSSP to send notices and record meeting notes and decisions. This training will be offered in July in a hybrid format. Make-up sessions will be available in August for administrators who are newly hired or unable to attend the July sessions.

All administrators are required to:

  • Complete the MD course pre-work in Canvas (link to class will be sent when you register)
  • Attend a 3-hour in-person training session

Registration for training sessions is available in KickUp (click on Clever > KickUP > Special Education PD - MD and PSSP – Option 1 or Option 2)

Training Dates (Pick ONE):

  • Thursday, July 2 | 1:00 PM – 4:00 PM | Board Room
  • Wednesday, July 15 | 1:00 PM – 4:00 PM | Board Room

Rationale: 

This training is designed to equip administrators with the knowledge and skills necessary to independently facilitate Manifestation Determination meetings without the required presence of a Special Education or 504 Consultant. Building this capacity will provide school teams with greater scheduling flexibility and improve overall understanding of when and how MD meetings should be conducted.

Expectations for Implementation: 

  1. Pre-Training Requirement
    1. Complete the Manifestation Determination (MD) course pre-work in Canvas prior to attending the in-person training session.
  2. Training Completion
    1. Attend and actively participate in the 3-hour in-person training.
  3. Application of Learning
    1. Apply acquired knowledge and skills during all Manifestation Determination (MD) meetings throughout the school year.
    2. Conduct site MD meetings with support from a SPED Consultant, SPED Coordinator, or Director (up to five times before moving to independent MD meetings).
    3. Record information correctly on MD documents in PowerSchool Special Programs (PSSP).
    4. After demonstrating proficiency, independently facilitate MD meetings (support from the Specail Education division is always available in cases that are particularly complex).
  4. Ongoing Compliance Monitoring
    1. Conduct monthly reviews of the Stop-Light Report to ensure timely completion of evaluations and IEPs.

Published on

May 26, 2026

To:      Elementary School Administrators

Fr:       Erin Anderson, Special Education Director

            Dr. Tiffany Hall, Executive Director

Re:      Placement and Transition for Students Moving to HUB schools

This memo provides guidance regarding the placement and transition of students into Academic Support Units (ASUs) and Behavioral Support Units (BSUs) located at designated HUB schools (Backman, Emerson, and Franklin Elementaries). These programs are designed to provide intensive, specialized instruction and supports for students whose needs cannot be appropriately met through less restrictive services and placements.

HUB schools serve as district centers that offer a continuum of specialized services while maintaining opportunities for inclusion with general education peers to the maximum extent appropriate. Academic Support Units provide highly individualized instruction for students with significant academic and adaptive learning needs. Behavioral Support Units provide intensive behavioral, social-emotional, and instructional supports for students whose behavioral needs require a more structured setting.

Placement

Placement decisions for these programs are made through the IEP team process and are based on individual student needs, data, and consideration of the least restrictive environment. It has been a common practice within the district to state that there are boundaries for HUB schools. However, there can be many factors that determine the placement of a student in a specific location, including student needs, current classroom enrollments, bus routes, etc.

As district programs, the enrollment at the three HUB schools should be relatively similar. The resources for the schools are similar, so none of the schools should have significantly more students than another. This requires oversight at the district level. Transportation is another consideration; we attempt to have students on a bus for 30 minutes or less. In looking at existing bus routes, the decision between two schools could be determined by which school has the most expedient route. We have also dealt with situations where students cannot be at the same school or in the same class. This may require students to be enrolled at locations that might not appear to be the closest or easiest.

To provide greater clarity, the Special Education department will no longer use language such as “feeder pattern” or “boundary school” when talking about placement. As a district, we will use the following priorities to determine location:

  1. Student needs as described in the IEP
  2. Enrollment numbers at HUB schools/classes
  3. Bus routes and ride time
  4. Student restrictions on placement (no contact contracts, etc.)
  5. Student’s potential middle school location
  6. Other considerations

The Special Education division cannot always disclose a reason for that location. To the extent possible, the division will provide context for placement decisions.

Transition

When a student is moving to a HUB school, a thoughtful transition process helps students and families feel welcomed, supported, and confident as they enter a new community. Meeting with teachers and key staff before the first day provides an opportunity to build relationships, share important information about the student's strengths and needs, and answer questions that families may have. These early connections can reduce anxiety and help ensure that appropriate supports are in place from the beginning. A warm welcome and well-planned transition set the foundation for a successful start and promote a strong partnership between the family and school.

To improve communication about transportation and notification for new students, the following protocol has been developed and implemented. Implementation will be monitored and adjusted throughout 2026-27.

If a change in location/placement is indicated by the IEP:

  1. The change in location/placement will be scheduled no earlier than the fifth business day after the IEP meeting (i.e., a change made on a Wednesday will go into effect the next Wednesday, etc.).
  2. Directly after the IEP meeting, the site administrator will send an email with the student’s information and the date of the change to the district Special Education consultant (if the consultant is not in attendance at the IEP). The district SpEd consultant will email:
    1.  the administrative team and head secretary at the sending and receiving schools with student information and the day of transfer. The student will remain enrolled at the sending school until the date of the change.
    1. the transportation routing coordinator for Special Education (cc’ing the SpEd Director and the Transportation Director) with the student’s information and the date of transfer.
  3. The school secretaries will drop and enroll the student (the parent does not need to facilitate the school enrollment change).
  4. The transportation routing coordinator will review and change the bus routes and communicate changes to families on the route. 
  5. The sending and receiving teachers will coordinate a discussion to review the student’s file and any pertantent information.

This process should allow schools and families to prepare for an organized transfer to the new school.

The district is committed to ensuring that every student is welcomed, valued, and provided with a free appropriate public education (FAPE) in accordance with the Individuals with Disabilities Education Act (IDEA) and other applicable civil rights laws. Placement and transition decisions must reflect each student's individual needs, meaningful family participation, and consideration of the least restrictive environment.

By establishing clear communication processes, defined roles and responsibilities, and consistent transition practices across schools, we can strengthen partnerships with families and ensure that students experience a smooth and supported transition into their new educational setting.

Additional training and support will be provided to administrators, teachers, and office professionals to support the implementation of these practices beginning in summer 2026.

Questions: Erin Anderson, SpEd Director

Key words: HUB, placement, transportation, Special Education

Published on

Date:           5/20/2026

To:               Administrators supervising those eligible for HB396

From:          Katie Ieremia, District Supervisor for Professional Development
                   Teaching & Learning Department

Subject:      HB396 2026-2027

Summary:

Overview: For 2026-27, HB396 will provide funding for 28 hours of paid professional development for qualifying full-time educators and administrators. Each 1.0 FTE educator or building administrator is eligible to participate, at their hourly rate, for work completed outside of contract time. The increase in the number of hours is because people did not submit plans in 2025-26 and there is a carry-over. This may not be the number of hours in the future.

  • Eligible Staff: General & Special Education Teachers, Counselors, School Specialists, Library Technology Teachers, School Psychologists, Speech Pathologists, Audiologists, Building Administrators. Not Eligible: Hourly teachers
  • Requirements:
    • Plans must be submitted by September 30, 2026, on the DISTRICT ONLINE FORM. There is ONE online form for everyone this year. HB396 participants may:
      • Select a university course or endorsement (no supervisor/building administrator approval required), or
      • Propose an Individual Plan (requires ADMINISTRATOR approval)
        • The teacher will enter the administrator’s name and date you approved their plan as part of their submission. There is nothing for you to sign until the timecard after they complete the work.
    • Either choice requires THIS FORM to be submitted.
    • Individual Plans: If an individual is not completing a university/college course or a formal endorsement program, they must have their plan approved by their administrator. Under HB396 (Utah Code §53F‑7‑203), the paid professional hours are not open-ended—they must be focused on improving teaching practice and student outcomes in specific ways defined in statute. Their HB396 hours should focus on: Improving teaching skills, deepening content knowledge, using data to drive instruction, supporting student learning outcomes, and should be aligned with school/district goals.
    • Work can only take place between July 1, 2026, and May 27, 2027.
    • When a participant completes their hours, they complete ONE timecard and activity log. Submit an original card with original signatures (not typed, stamped, etc.) to the district Professional Development Office.
    • May 27, 2027, is the last day for hours to be completed
    • June 10, 2027 @ 5pm is the final deadline for all completed and signed timesheets and activity logs to arrive at the district PD office.
    • Educators will be paid their hourly rate based on Employee Online records based on the date the work was completed.
    • Payments will begin to be processed once the district receives funding from the state (anticipated early 2027).

Rationale: 

The revision and additions to the bill for 2023 are available HERE in HB489. The revisions and additions to the bill for 2024 are available here in SB137. Updates to timelines are also found in Education Reporting Amendments here. The core law governing educator professional hours remained in place and largely unchanged in 2026.

Expectations for Implementation: 

  1. Communication
  2. Principals are responsible to help communicate with their staff on the HB396 dates, understand their eligibility, review and sign timecards and activity logs.
  3. Collaboration: 
  4. Contact Katie Ieremia or her secretary, Morgan Crossley, for questions/assistance
  5. Morgan.crossley@slcschools.org or 801-578-8256
  6. Evaluation
  7. Signed and submitted timecard and activity logs prior to deadline of June 10, 2027.

Keywords:

HB396,professional development

Published on

Due to recent legislation in HB 273, we are adjusting our student computer refresh this year as follows:

  • Elementary Schools
    • Elementary schools will not receive new student computers this summer, and no existing student computers will be removed at this time.
    • Following guidance from USBE, teams from IT, Teaching and Learning, and School Leadership and Support will begin gathering stakeholder feedback to help determine appropriate screen time levels for different grade levels.
    • Until this review process is complete, requests for new student devices (including laptops, iPads, and similar technology) will be on hold.
    • We will continue to support students by replacing broken devices and ensuring that those with IEP or 504 requirements have the necessary technology accommodations in place.
  • Middle Schools
    • Middle schools will receive replacements for student devices that are 5 years old.  Allocations will be adjusted to match the most recent October 1 enrollment counts.  Parents will need to opt-in during registration to use a district provided 1:1 device.  IT, Teaching and Learning, and School Leadership and Support will work with middle schools to establish a common technology framework for all middle schools.

  • High Schools
    • High schools will receive replacements for student devices that are 5 years old.  Allocations will be adjusted to match the most recent October 1 enrollment counts.  Parents have the opportunity during registration to opt-out of using a district provided 1:1 device.

Published on

Please remember to be actively promoting PowerSchool ParentPortal with your families.  Communications and IT will be beginning a notification campaign next week. 

  • We’ve created a couple of videos that will help you setup and troubleshoot parent portal accounts.
  1.  Identifying Students Without a ParentPortal account
  2.  Troubleshooting ParentPortal

When notifying parents about ParentPortal, you may share the following website containing instructions and videos to help them access their account.

Salt Lake City School District - PowerSchool Parent Portal

Published on

Date:              May 8, 2026

To:                  All Administrators

From:             Teaching & Learning

Subject:        Schedules for the end of 2025-26 to prepare for 2026-27

Summary

Several groups of teachers need dedicated time to complete critical end-of-year work to ensure a strong close to this year and readiness for next year. Please read this carefully, as there have been changes made during negotiations that are reflected here.

Elementary Music
The last day for elementary music services will be Friday, May 22. Music teachers will use May 26–29 to:

  • Complete inventory and transition plans for each school
  • Identify instruments needing repair
  • Plan for instrument deployment in the fall

Please do not schedule music during the last week of school.

Additionally, music teachers will spend the first two weeks of school determining which program students will enroll in for the year and moving instruments to appropriate locations. Music services for grades 4-6 will begin the week of August 31. (Questions? Adam Eskelson)

Elementary PE
The last day for elementary PE will be Tuesday, May 26. PE instructors will use May 27–29 to:

  • Inventory and store equipment
  • Prepare lists of equipment needs for next year
  • Support end-of-year activities

Additionally, PE instructors will complete their required training for the year BEFORE the first week of school. This change was negotiated this year to enable schools to begin with specials on the first day of school.

CHANGES

PE instructors will begin training Tuesday, August 11 - Monday, August 17 with district staff to prepare for the first day of school. You will need to budget to pay your PE instructor for six (6) hours per day x five days. This training will include CPR, First Aid, PlayWorks, and other required elements to prepare for the school year. They will also have some set-up time in their building. Please ensure that your PE instructor is aware of the new start date for 2026-27 before they leave for the summer. (Questions? Katie Lowery about PE; your area director or HRS about contract changes)

Library Learning Centers
The library will be closed Tuesday, May 26 - Friday May 29. The library will be ready for students the first week of school.

Librarians need time at the end of the year to finish inventory, reporting, and repairs. This is important to complete before the end of the school year when student records are updated and so librarians are ready to support website updates and new student records when they return in August.

Required annual tasks include:

  • Inventory reporting - this must be completed annually and takes about 25 - 40 hours to complete.
  • Book and supply orders
  • Budget documentation and carryover
  • Equipment organization and security

Additionally, librarians will have a final opportunity to select books and materials from Hawthorne, MWJ, and Bennion. (Questions? Dr. Tiffany Hall)

Content Area Specialists (CAS)
Job-embedded learning with Content Area Specialists will continue through Friday, May 22. After that, CAS will focus on:

  • Planning professional development for 2026-27
  • Aligning instructional documents
  • Reviewing assessments to ensure readiness for next year

Some elementary schools may have adjusted schedules; your CAS has already communicated any differences.

(Questions? Dr. Chelsea Malouf, ELA; Holley McIntosh, Math and Science; Sallie Warnecke, Digital Learning)

Rationale: 

This schedule is required to both allow groups to prepare for the end of the year and the start of next and to reflect new changes in our agreements to begin specials at the start of the school year.

Expectations for Implementation: 

  1. Communication
  2. Principals are responsible to communicate with their faculty and teacher groups as appropriate to ensure that the schedule for the end of the year is understood.
  3. Collaboration: 

If you have specific scheduling concerns, please work with your staff to identify solutions and reach out to the appropriate supervisor as needed.

Keywords: end of year, scheduling, PE, music, library

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