The purpose of this memo is to provide guidance and direction regarding the upcoming end-of-year training and registration preview for school office staff. This training is intended to support a smooth and organized close to the current school year while also preparing office teams for the upcoming registration process.
Training Overview The training will focus on end-of-year procedures, expectations for closing out the school year, and a preview of the upcoming registration process. The goal is to ensure that all office staff have clear guidance, consistent information, and the opportunity to ask questions in advance of summer preparation and fall registration.
Date The in-person training sessions will take place on the following dates:
Wednesday, April 29
Thursday, April 30
Friday, May 1
Please indicate your preference by the end of the day on April 15th by completing the survey that can be found HERE.
Session Structure: In order to provide flexibility and ensure full participation, two sessions will be offered on the selected date:
One morning session
One afternoon session
Each session will last approximately 2–3 hours and will include time for both training and questions.
Participation Expectations: Principals are asked to ensure that all appropriate office staff members attend one of the scheduled sessions. This includes staff members who are directly involved in student records, enrollment, registration processes, and end-of-year procedures. Schools should plan coverage accordingly so that all staff are able to participate.
Any materials or information staff should review in advance
Thank you for your continued support in ensuring that our schools are well prepared for both the conclusion of this school year and a successful start to the next. This training is an important opportunity to provide clear direction and consistent expectations for all office staff across the district.
Tiffany Hall, Executive Director, Teaching and Learning
Subject: Social Studies Graduation Requirements
Summary:
Social studies graduation requirements will increase from 3.0 to 3.5 for students in grade 10 starting in 2026-2027. This will also reduce required elective credits to 5.0 from 5.5. The significant information as of now follows:
New Social Studies Graduation Requirement
The new requirement will affect students entering grade 10 starting in 2026-2027.
Requirements for graduating students in 2026 and 2027 are unchanged.
Standards are being written for a new 1.0 course called American Constitutional Government and Citizenship to meet the new graduation requirement.
We will create course offerings and codes once the standards are approved.
February for Christians, particularly in Roman Catholic and liturgical traditions, is dedicated to the Holy Family and marks the transition from Ordinary Time to the penitential season of Lent. Key observances include Candlemas (Feb 2), the beginning of Lent with Ash Wednesday (Feb 18, 2026), and numerous feast days for saints.
Key February Christian Observances & Feast Days (2026)
Month of the Holy Family: February is traditionally dedicated to Jesus, Mary, and Joseph, emphasizing family virtues.
February 2: Presentation of the Lord / Candlemas / World Day for Consecrated Life: Celebrates the presentation of Jesus in the Temple and Mary's purification. Candles are blessed, symbolizing Christ as the "Light of Revelation".
February 3: St. Blaise Day (Blessing of the Throats): Commemoration of St. Blaise of Sebaste, often marked by the blessing of throats.
February 11: Our Lady of Lourdes / World Day of the Sick: Feast Day celebrating the apparition of Mary in Lourdes, France.
February 17: Seven Founders of the Servite Order: Feast Day.
February 18: Ash Wednesday (2026): Marks the start of Lent, a 40-day period (excluding Sundays) of fasting, prayer, and penance leading to Easter.
On Ash Wednesday – The day encourages a "turn away from sin and be faithful to the gospel".
Catholics attend Mass to receive ashes, which symbolize mortality, repentance, and a commitment to follow the Gospel. It serves as a public sign of humility and repentance.
Catholics aged 18-59 are required to fast (one full meal and two smaller meals that do not equal a full meal).
Catholics aged 14 and older are required to abstain from eating meat on Ash Wednesday and all Fridays during Lent.
All Fridays during Lent – Catholics are to abstain from eating meat.
February 22: Chair of St. Peter: A feast day celebrating the authority of the Pope.
February 23: St. Polycarp: Feast Day of the bishop and martyr.
The School Improvement Plan (SIP) Review Process is designed to support high-quality planning across all schools while promoting clarity, consistency, and continuous improvement. This process reflects our shared commitment to data-informed decision-making, equitable student outcomes, and alignment with district priorities. By establishing clear expectations and a common rubric, the SIP review process ensures that every school receives meaningful feedback and differentiated support based on plan readiness. Most importantly, the process emphasizes partnership and growth, providing principals and leadership teams with guidance, transparency, and targeted assistance to strengthen implementation and improve outcomes for students.
Purpose
Ensure every School Improvement Plan is clear, data-driven, and aligned to district priorities.
Provide transparent expectations for SIP quality.
Differentiate review and support based on plan readiness.
Annual SIP Timeline
Spring–Early Fall: Schools analyze data and develop SIPs using the district template.
Submission Deadline: Principals submit SIPs to the district.
Rubric Review: All SIPs are reviewed using the District SIP Rubric.
Approval & Feedback: Schools receive approval or revision guidance.
SIP Review Rubric Overview
All SIPs are reviewed using a common rubric to ensure consistency across schools. Each domain is scored on a 1–4 scale.
Rubric Domains
Needs Assessment & Data Analysis
Goals & Measurable Outcomes
Strategies & Action Steps
Equity & Student Support
Implementation Capacity
Monitoring & Continuous Improvement
Scoring Scale
4 – Exemplary: Clear, aligned, and ready for implementation.
3 – Meets Expectations: Solid plan with minor refinements needed.
2 – Approaching Expectations: Key components present but require revision.
1 – Does Not Meet Expectations: Significant gaps requiring support.
Review Pathways
Pathway 1: Area Director Review & Approval
Eligibility: Schools that meet state threshold and meet the district threshold (e.g., 18/24) with no domain below a 3.
Area Director reviews the SIP and provides written feedback and approves plan.
Principals make any minor revisions requested.
Final approval is granted by the Area Director.
Pathway 2: District-Level Committee Review
Eligibility: SIP does not meet the state threshold.
Area Director reviews the SIP and provides written feedback and approves plan.
A district committee conducts a deeper review.
Principals and their leadership teams participate in a presentation to clarify processes, strategies, needs and expectations.
In necessary, specific revisions and timelines are provided, along with district supports.
After revisions, the revised SIP is approved.
Monitoring & Ongoing Support
All schools submit periodic progress updates aligned to SIP goals.
Area Directors monitor implementation and outcomes.
Schools receiving additional support may have scheduled check-ins and targeted coaching.
What Principals Should Expect
Clear expectations and consistent feedback.
Timely communication regarding review status.
Support aligned to identified needs.
A focus on continuous improvement rather than compliance.
SLCSD School Improvement Plan (SIP) Review Process
This process outlines the submission and approval process for the school improvement plans for schools in Salt Lake City School District.
For a plan to have been deemed successful, the school must meet the state established threshold of either an 1% growth as measured by the accountability metrics or the following points on the accountability metrics:
Elementary/Middle School – 43.5% or higher
High School –46% or higher
Flow Chart(s):
School Meets Threshold
School Does Not Meet Threshold
Salt Lake City School District School Improvement Plan (SIP) Rubric
This rubric is aligned to the SLCSD Strategic Plan for Student Achievement (2024–2029) and supports consistent, equity-centered review of School Improvement Plans.
Domain
Strategic Plan Alignment
1 – Needs Revision
2 – Developing
3 – Proficient
4 – Exemplary
Data Analysis & Root Cause
All Pillars; emphasis on Pillar 1 & 2
Goals & Outcomes
Aligned to Pillar Goals and Board Targets
Strategies & Action Steps
Pillars 1–4 as applicable
Equity & Student Support
Pillar 1: Equity, Access, Student Support
Implementation & Monitoring
All Pillars; Continuous Improvement
Overall Score: ______ / 20
Meets Area Director Approval Threshold? ☐ Yes ☐ No
Please review the guidelines below for dropping students due to consecutive unexcused absences. Requirements differ for General Education and Special Education students.
1. General Education Students
Drop Timeline: A general education student should be dropped on Day 11, after 10 consecutive unexcused absences.
Required Actions: Complete at least one documented intervention before dropping the student.
Acceptable interventions include:
· Phone calls
· Text messages
· Emails
· Home visits
Document all outreach in PowerSchool.
2. Special Education Students
Drop Timeline: A student with an IEP should be dropped on Day 31, after 30 consecutive unexcused absences.
Required Actions:
· Special education teachers must document all attempts to connect with the family.
Creating a Supportive Environment for Muslim Staff and Students During Ramadan."
Ramadan is a special time of spiritual reflection, fasting from dawn to sunset, and increased devotion for Muslims. As a school community, it’s important to foster a welcoming and inclusive atmosphere for Muslim staff and students during this period. Here are some helpful guidelines to ensure everyone feels supported:
Understand Ramadan and Its Practices
Fasting: Muslims refrain from eating, drinking (including water), and sometimes taking medications from dawn (Fajr) until sunset (Maghrib). The fast is typically broken with a meal called Iftar.
Prayer: In addition to the five daily prayers, many Muslims also participate in extra prayers called Taraweeh during the evening. This may lead to less sleep, so it’s important to be mindful of its potential impact on energy levels.
Eid al-Fitr: Ramadan concludes with the celebration of Eid al-Fitr, marked by prayers, family gatherings, and festivities. Muslim staff and students may request time off for this important holiday.
Foster a Flexible and Understanding Environment
Prayer Accommodations: Provide a quiet and private space for Muslim staff and students to pray during the day. Keep in mind that prayer times vary slightly based on the position of the sun.
Flexible Scheduling: Consider offering flexible schedules for fasting staff and students. Whenever possible, avoid scheduling exams, presentations, or physically demanding activities late in the day when energy levels may be lower.
Classroom Sensitivity: When planning classroom activities, such as parties or food-related events, be mindful of students who are fasting and create an environment where they feel comfortable.
Offer Alternatives for Physical Activities
PE Classes: For students who are fasting and may feel tired, allow them to opt-out of physically strenuous activities or participate in modified exercises.
Recess: Younger students who are fasting may prefer to engage in quieter activities during recess. Offer an indoor space where they can rest if needed.
Consider Lunch and Eating Spaces
Respectful Lunchtime Environment: For students who are fasting, offer a quiet space, such as a library or designated room, where they can spend lunchtime if they prefer to avoid the cafeteria.
Staff Breaks: For fasting staff members, ensure they have access to private spaces where they can rest or pray during lunch breaks.
Promote Inclusivity and Awareness
Community Education: Consider offering brief educational sessions or sharing resources about Ramadan to foster understanding and empathy within the school community.
Avoid Assumptions: Not all Muslims observe Ramadan in the same way. Some may not fast due to medical reasons or personal circumstances. Always respect individual choices and allow staff and students to participate as they see fit.
Accommodate for Eid al-Fitr
Time Off for Eid: Make sure Muslim staff and students can take time off to celebrate Eid al-Fitr. Encourage them to communicate their needs in advance to plan accordingly.
Schoolwide Acknowledgement: Consider recognizing Eid al-Fitr through announcements or newsletters, promoting inclusivity and respect for religious diversity within the school.
Communicate and Offer Support
Open Dialogue: Encourage Muslim staff and students to share any specific needs or accommodations they may require during Ramadan. Ensure that everyone feels comfortable discussing their needs with teachers and administrators.
Supportive Tone: Lead with a positive and welcoming tone, making it clear that the school is committed to fostering an inclusive and respectful environment for all religious observances.
By following these steps, the school can create a respectful, supportive, and inclusive atmosphere during Ramadan, showing genuine care for religious diversity and the well-being of all members of the school community.
From: April Reynold, Co-Teaching Administrator on Special Assignment
Dr. Tiffany Hall, Executive Director, Teaching and Learning
Summary:
The SLCSD Co-Teaching Cohort will bring administrators together to build a shared understanding of effective co-teaching models and how they support inclusive, high-quality instruction.
During four sessions of school visits and collaborative discussion, leaders will examine strong co-teaching practices already in place across the district, reflect on scheduling and staffing structures that make them successful, and begin identifying conditions that support effective implementation at their own schools.
The cohort is designed to support thoughtful dialogue, learning from peers, and practical next steps for strengthening co-teaching in SLCSD.
Who should come?
Principals and assistant principals who are interested in learning more about co-teaching models and practices that are working in SLCSD
What is the structure?
Four sessions:
Intro to Co-Teaching Models and Opportunities
School Visit – Scheduling for Success
School Visit – Specially Designed Instruction
Planning and Next Steps
When does it start?
Elementary: February 9, 1:30 –2:30 PM
Secondary: March 3, 1:30 – 2:30 PM
Subsequent dates determined at the first meeting
Expect learning sessions to be 60 minutes, school visits 2-2.5 hours
To establish a transparent, data-informed, and equity-driven system through which school leaders may formally request additional resources based on identified student needs and strategic priorities.
Guiding Principles
Alignment with district priorities: SLCSD Priorities 2025-26- Our top priorities highlighted from our strategic plan for student success.
Equity over equality: Resources are allocated based on student need rather than equal distribution (Gorski, 2013).
Student-centered decision-making: Requests should reflect actual enrollment, demographic shifts, and the academic or behavioral needs of students (Leithwood, 2010).
Support for diverse learners: Prioritization is given to schools serving high numbers of multilingual learners, students with disabilities, and those in under-resourced communities.
Transparency and accountability: A collaborative process with stakeholder involvement and clear communication throughout.
Petition Submission Process
Step 1: Review school data that serves as the basis for request
Review current school-level data with your area director:
Academic performance
Behavior trends
Enrollment patterns
Staffing ratios
Facility needs
School Data Point
Who to contact if you have questions about accuracy or need additional clarity
Academic Performance
Dr. Patrick Jefferies, Supervisor, Data & Assessment or Dr. Christine Marriott, Director of Title I and School Improvement
Behavior Trends
Dr. Allison Martin, Director of SEL & Preventive Services
Enrollment Patterns
Sam Quartz, Chief Information Officer
Staffing Ratios
Logan Hall, Executive Director, Human Resources or his designee
Facility Needs
Isaac Astill, Executive Director, Auxiliary Services
Explanation of alignment with school and district strategic goals
Step 3: Area Director review
Schedule a consultation to review your petition with your Area Director.
Revisions or recommendations may be made to strengthen alignment or clarify outcomes.
Once approved by the Area Director, it will proceed to the District Review Process,
District Review Process
Step 4: Cabinet-Level review
After the deadline, a cross-functional Cabinet committee will evaluate requests using the Weighted Resource Allocation Formula (see below) and determine feasibility and alignment with district-wide initiatives.
Step 5: Communication of decision
A formal written response will be provided in accordance with the annual timeline.
If approved, a deployment timeline and point-of-contact will be shared.
If declined, the rationale will be explained and next steps will be offered for support and/or resubmission.
Weighted Resource Allocation formula
To ensure fairness and transparency, each petition will be evaluated using the following scoring system (Total Possible: 100 points):
Factor
Weight
Description
Student Enrollment and Demographics
25 points
Proportion of high-need students (e.g., FRL, ELL, SPED)
Academic & Behavioral Data
20 points
Evidence of gaps in achievement, chronic absenteeism, or behavior challenges
Access Impact
20 points
Degree to which resource addresses disparities or underserved student groups
Alignment with Strategic Goals
15 points
How well the request aligns with district/school improvement priorities
Stakeholder Engagement
10 points
Involvement of parents, staff, and community in needs assessment and planning
Feasibility & Sustainability
10 points
Practicality of implementation and potential for sustained impact
Minimum threshold for consideration: 65 points
Implementation & Monitoring
Step 6: Review & Feedback
Relevant staff will review resource allocation with building staff.
Step 6: Resource deployment
Work collaboratively with the assigned district departments (e.g., HR, Finance, Facilities, SPED) to implement the resource as planned.
Step 7: Evaluation & reporting
Monitor effectiveness using outcome data and feedback tools.
Submit a mid-year and end-of-year report summarizing impact.
Adjustments may be made as necessary for sustainability.
Ongoing support and improvement
School Leadership & Support will maintain a log of all approved petitions for transparency.
Annual reviews of the process will be conducted by Cabinet to assess equity and efficiency.
Principal feedback will directly inform system refinements.
Annual timeline will be distributed by School Leadership & Support by September 15th of each year.
Final Note
We thank you for your dedication to equity, excellence, and innovation. This process is not simply about resource distribution—it is about recognizing the unique stories of your schools and responding with meaningful support. Together, we will ensure every student in Salt Lake City School District receives the opportunities they deserve to learn, grow, and succeed.
For questions or additional support with your resource petition, please contact your Area Director or the Office of School Leadership & Support.
This information was originally sent on 12/6/2022 in the Letters for Leadership v.18. Please note the following:
Winter Weather Guidelines
We want to ensure that you are aware of the expectations for the chilly time of the school year. Please reach out to you community and communicate to parents that students should be dressed and prepared for the cold weather with the following items: warm coats, sweaters/ hoodies, boots, hats, scarves, mittens/gloves, etc. Please ensure that these items are marked in case they are misplaced or lost. Students should come prepared to go outside, get some fresh air, and exercise outdoors daily. The exceptions to going out daily are listed below:
Morning:
Inside morning in the gym, IF there is significant rainfall or snowfall. (IF students will be getting wet outside.)
Inside morning in the gym, IF the temperature is below 20 degrees.
Students sitting on their pockets, not running around, playing sports, etc.
Inside mornings are from (List the time for your school)________ to ensure our outside-duty teachers are in the gym to help supervise.
Recess:
Teacher/Grade Level Discretion
Inside recess IF the temperature is below 20 degrees. Recess time is held inside the classroom.
Lunch Recess:
Admin/Office Discretion
Inside lunch recess, IF there is significant rainfall or snowfall (If students will be getting wet outside), recess time is held inside the classroom.
Inside lunch recess, IF the temperature is below 20 degrees, recess time is held inside the classroom.
Please reach out if you have any questions or need further information. Thank you for all that you do for the children of our district.
Just a quick note to update you on what is new with RISE, though I did include the new parent resources for our other state required tests. Please share this information with your teachers.
USBE has added Parent Resources to all the USBE Assessment pages
New Cut scores for ELA have been released RISE-Score-Charts_2025_updated.pptx Please note, due to the significant changes in the ELA test, please do not compare last year’s results to this years at a scaled score level.
Please note; All RISE Individual Student reports for ELA, Writing, Math and Science are available to families in the PowerSchool parent portal.
The new writing reporting has 2 categories
Composition (argument/informative): Scale of 1-6
Conventions: Scale of 0.5-3
The two scores are not intended to be added together.
New Writing benchmark modules and ELA interim are available in RISE Test Administration
Most grades have multiple writing benchmarks available with fully automated scoring.
Grade 7 informative writing benchmarks still need more students to participate in the field test before automatic scoring is available. Field testing for 7th grade informative will open again in February.
NEW Feature Update on the RISE calculator in math and science. Students can now copy-paste their answers directly from the onscreen calculator into the response field. This feature is available:
On all Math and Science RISE assessments where calculators are provided onscreen
For all onscreen calculator types (basic, scientific, graphing)
Only for Equation Response items where a student must enter a numerical answer
New Utah Accessibility, Accommodations, and Participation Policy 2025–2026 Check out the Appendixes. There is an Appendix specific to each test which is divided into 2 sections. The first section are the tools and supports available for ALL students, the second section are the additional accommodations allowed for students if they are listed on their IEPs or 504s. Please note, some must be approved by either the state or district before they can be activated for students. RISE is Appendix J, pp 67-69
If you have questions, please don’t hesitate to contact me.
