Date: May 8, 2026
To: All Administrators
From: Teaching & Learning
Subject: Schedules for the end of 2025-26 to prepare for 2026-27
Summary
Several groups of teachers need dedicated time to complete critical end-of-year work to ensure a strong close to this year and readiness for next year. Please read this carefully, as there have been changes made during negotiations that are reflected here.
Elementary Music
The last day for elementary music services will be Friday, May 22. Music teachers will use May 26–29 to:
- Complete inventory and transition plans for each school
- Identify instruments needing repair
- Plan for instrument deployment in the fall
Please do not schedule music during the last week of school.
Additionally, music teachers will spend the first two weeks of school determining which program students will enroll in for the year and moving instruments to appropriate locations. Music services for grades 4-6 will begin the week of August 31. (Questions? Adam Eskelson)
Elementary PE
The last day for elementary PE will be Tuesday, May 26. PE instructors will use May 27–29 to:
- Inventory and store equipment
- Prepare lists of equipment needs for next year
- Support end-of-year activities
Additionally, PE instructors will complete their required training for the year BEFORE the first week of school. This change was negotiated this year to enable schools to begin with specials on the first day of school.
CHANGES
PE instructors will begin training Tuesday, August 11 - Monday, August 17 with district staff to prepare for the first day of school. You will need to budget to pay your PE instructor for six (6) hours per day x five days. This training will include CPR, First Aid, PlayWorks, and other required elements to prepare for the school year. They will also have some set-up time in their building. Please ensure that your PE instructor is aware of the new start date for 2026-27 before they leave for the summer. (Questions? Katie Lowery about PE; your area director or HRS about contract changes)
Library Learning Centers
The library will be closed Tuesday, May 26 - Friday May 29. The library will be ready for students the first week of school.
Librarians need time at the end of the year to finish inventory, reporting, and repairs. This is important to complete before the end of the school year when student records are updated and so librarians are ready to support website updates and new student records when they return in August.
Required annual tasks include:
- Inventory reporting - this must be completed annually and takes about 25 - 40 hours to complete.
- Book and supply orders
- Budget documentation and carryover
- Equipment organization and security
Additionally, librarians will have a final opportunity to select books and materials from Hawthorne, MWJ, and Bennion. (Questions? Dr. Tiffany Hall)
Content Area Specialists (CAS)
Job-embedded learning with Content Area Specialists will continue through Friday, May 22. After that, CAS will focus on:
- Planning professional development for 2026-27
- Aligning instructional documents
- Reviewing assessments to ensure readiness for next year
Some elementary schools may have adjusted schedules; your CAS has already communicated any differences.
(Questions? Dr. Chelsea Malouf, ELA; Holley McIntosh, Math and Science; Sallie Warnecke, Digital Learning)
Rationale:
This schedule is required to both allow groups to prepare for the end of the year and the start of next and to reflect new changes in our agreements to begin specials at the start of the school year.
Expectations for Implementation:
- Communication
- Principals are responsible to communicate with their faculty and teacher groups as appropriate to ensure that the schedule for the end of the year is understood.
- Collaboration:
If you have specific scheduling concerns, please work with your staff to identify solutions and reach out to the appropriate supervisor as needed.
Keywords: end of year, scheduling, PE, music, library
