Salt Lake City School District
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To: All School Administrators
From: School Leadership & Support
Date: May 8, 2026
Subject: Planning Expectations and Key Dates for the 2026–2027 School Year
As we begin preparations for the 2026–2027 school year, School Leadership & Performance would like to provide the following information and planning expectations to support a strong and organized start to the year.
1. School Day Report and Calendar Preparation
Administrators are asked to complete the first draft of the following items in the Apex application by Friday, May 22, 2026:
We appreciate the work many of you have already begun in preparation for next year and encourage you to continue refining these items to ensure timely completion.
The School Day Report should include the following components:
Once drafts are completed, please collaborate with your Area Director to review, refine, and finalize the reports as needed.
Reference Document:
School Day Report 2026-27 185 Day Calendar
2. District Leadership Collaboration (DLC) and Professional Learning Schedule
To provide consistency and intentional professional learning opportunities throughout the year, the following meeting structure is being planned for the 2026–2027 school year:
Please note the following exceptions:
Please reserve these days on your calendars and plan to engage in ongoing professional learning and collaboration. Our goal is to ensure that learning and leadership development remain embedded within daily practice and directly connected to school improvement efforts.
3. Administrator Institute
Please reserve Monday, July 27, 2026, through Thursday, July 30, 2026 for the annual Administrator Institute.
This year’s institute will be structured in a conference-style format designed to provide meaningful learning opportunities, collaboration, and leadership development aligned to your professional growth and the district’s strategic priorities.
Additional details, including session information and schedules, will be shared in the coming weeks.
Thank you for your continued leadership, preparation, and commitment to supporting students, staff, and school communities across the district.
Date: May 8, 2026
To: All Administrators
From: Teaching & Learning
Subject: Schedules for the end of 2025-26 to prepare for 2026-27
Summary
Several groups of teachers need dedicated time to complete critical end-of-year work to ensure a strong close to this year and readiness for next year. Please read this carefully, as there have been changes made during negotiations that are reflected here.
Elementary Music
The last day for elementary music services will be Friday, May 22. Music teachers will use May 26–29 to:
Please do not schedule music during the last week of school.
Additionally, music teachers will spend the first two weeks of school determining which program students will enroll in for the year and moving instruments to appropriate locations. Music services for grades 4-6 will begin the week of August 31. (Questions? Adam Eskelson)
Elementary PE
The last day for elementary PE will be Tuesday, May 26. PE instructors will use May 27–29 to:
Additionally, PE instructors will complete their required training for the year BEFORE the first week of school. This change was negotiated this year to enable schools to begin with specials on the first day of school.
CHANGES
PE instructors will begin training Tuesday, August 11 - Monday, August 17 with district staff to prepare for the first day of school. You will need to budget to pay your PE instructor for six (6) hours per day x five days. This training will include CPR, First Aid, PlayWorks, and other required elements to prepare for the school year. They will also have some set-up time in their building. Please ensure that your PE instructor is aware of the new start date for 2026-27 before they leave for the summer. (Questions? Katie Lowery about PE; your area director or HRS about contract changes)
Library Learning Centers
The library will be closed Tuesday, May 26 - Friday May 29. The library will be ready for students the first week of school.
Librarians need time at the end of the year to finish inventory, reporting, and repairs. This is important to complete before the end of the school year when student records are updated and so librarians are ready to support website updates and new student records when they return in August.
Required annual tasks include:
Additionally, librarians will have a final opportunity to select books and materials from Hawthorne, MWJ, and Bennion. (Questions? Dr. Tiffany Hall)
Content Area Specialists (CAS)
Job-embedded learning with Content Area Specialists will continue through Friday, May 22. After that, CAS will focus on:
Some elementary schools may have adjusted schedules; your CAS has already communicated any differences.
(Questions? Dr. Chelsea Malouf, ELA; Holley McIntosh, Math and Science; Sallie Warnecke, Digital Learning)
Rationale:
This schedule is required to both allow groups to prepare for the end of the year and the start of next and to reflect new changes in our agreements to begin specials at the start of the school year.
Expectations for Implementation:
If you have specific scheduling concerns, please work with your staff to identify solutions and reach out to the appropriate supervisor as needed.
Keywords: end of year, scheduling, PE, music, library
Date: 05/08/2026
To: Elementary School Administrators
From: Holley McIntosh, Director of STEM
Tiffany Hall, Executive Director of Teaching and Learning
Subject: Eureka Math Catalyst Teacher Leaders
Summary:
The math department will be supporting a cohort of teacher leaders to explore Eureka Math Catalyst resources. Math Catalyst supports a Multi-Tiered System of Support (MTSS) for students. Professional development and coaching support will be provided for two teacher leaders from each school.
Math Catalyst provides resources for students who need additional support to master grade-level content. Teacher feedback indicates this is an area of need in math classrooms.
Math Catalyst provides the following:
Rationale:
USBE has not yet approved a revised Utah Math Core Curriculum. As a result, SLCSD will be continuing with Eureka Math as our adopted K-6 program for the 2026-27 school year. Eureka has enhanced, refined, and reorganized some of their resources since our original adoption. Math Catalyst is an example of their extended resources and development.
Expectations for Implementation:
Keywords: Math, Eureka, Catalyst, license, lead teacher
Date: April 20, 2026
To: All Administrators
From: Christy Hart, Director of Finance
Subject: Retirement Celebrations
As the end of the year is quickly approaching, a reminder that public funds may not be used for retirement or other employee celebrations. This includes all school or district funds, including school discretionary funds. Faculty Sunshine funds or other donations may be used.
Date: April 17 , 2026
To: All Site Administrators
From: Katie Lowery, Health and PE Specialist
Adam Eskelson, Extended Learning Director
Teaching & Learning
Summary:
SLCSD must have parents on the Human Sexuality Committee. This committee reviews all materials used to teach health topics related to maturation, sexuality, relationships, etc. We would like to have 10 parents from throughout the district agree to be on the committee. We need to have names by May 1 so we can have them approved by the Board. A flier is available to share with parents (click here to download).
Rationale:
State administrative code and district AP I-12: Human Sexuality Education indicate that we must have “at least as many parents as school employees” on the committee. We would like to have wide parent representation to review materials that will be used in Health classes.
Expectations for Implementation:
Keywords: Human Sexuality, committee, health, state requirements
Date: April 17, 2026
To: High School Administrators
From: Tiffany Hall
Teaching & Learning
Summary:
GRADE DESIGNATIONS
The NG designation is used when a student has not attended enough of a class to demonstrate achievement of the learning objectives. This may occur due to excessive absences or late entry into the course, as outlined in Administrative Procedure I-8: Student Progress and Academic Achievement. An NG does not carry credit or grade points. The NG communicates that insufficient days of enrollment or excused absence prevents a teacher from making a valid determination of learning.
An “I” is used when a student has participated sufficiently in the course to demonstrate learning but is missing significant work. The teacher expects that the student can still complete the missing work and demonstrate mastery. Typically, the student is given until the end of the following term to submit the required work. Once completed, the I is replaced with a grade and the appropriate credit is awarded. After one term, the I will be replaced automatically with an F. A student can still apply for a grade change, but after a term the “F” will be on the report card and GPA.
Section IV.H. Assigning a ‘No Grade’ (NG)
Section III.A.3.b Students who transfer in after the midterm without a grade will be assigned a ‘no grade’ (NG). If there are extenuating circumstances and the students can demonstrate sufficient mastery of the content, the teacher may use their discretion to determine if a ‘P’ would be an appropriate option. A ‘P’ conveys credit for graduation but does not affect the grade point average.
Rationale:
During the pandemic (2019-20, 2020-21), teachers used the NG when students were not participating in school. This decision reflected concerns from teachers and administrators that many students were not able to access online instruction consistently, and therefore, an “F” was not an appropriate representation of their learning.
Following this period, some teachers continued using the NG for students who were attending class but not achieving academically, substituting it for an “F.” This was not aligned with Administrative Procedure I-8.
In 2024-25, schools were reminded that the NG may not be used in place of an “F.” An email was sent to administrators, counselors, and teachers in October 2024 reinforcing this expectation. Counselor training on the appropriate use of the NG occurred in November 2024. This was to be implemented by the start of the 2025-26 school year.
CREDIT RECOVERY
Knowing that the NG = F from T4 2020 until 2024-25, credit recovery has recognized those NGs as Fs and allowed credit recovery to be assigned. However, NGs earned in 2025-26 and beyond are not considered Fs and eligible for credit recovery. This is because credit recovery is based on the student completing an original credit class and recovery key learning, and the NG means that they were not in the course for sufficient time to evaluate key learning.
The credit recovery system should recognize an NG granted in before this year (2025-26) as an F and grant access to CR courses. IF IT DOES NOT, please use the blue "+credit recovery button" and use "NG from 202X-XX not recognized." That will be checked and assigned if appropriate.
Incompletes can't be recovered until they are changed to an F grade. Again, this happens automatically at the end of the next term for a course taken in this district (we can't change grades that come in from other schools). However, it is always better to have a student complete the course with the teacher.
Expectations for Implementation:
Keywords: NG, I, report card, grades
The purpose of this memo is to provide guidance and direction regarding the upcoming end-of-year training and registration preview for school office staff. This training is intended to support a smooth and organized close to the current school year while also preparing office teams for the upcoming registration process.
Training Overview
The training will focus on end-of-year procedures, expectations for closing out the school year, and a preview of the upcoming registration process. The goal is to ensure that all office staff have clear guidance, consistent information, and the opportunity to ask questions in advance of summer preparation and fall registration.
Date
The in-person training sessions will take place on the following dates:
Please indicate your preference by the end of the day on April 15th by completing the survey that can be found HERE.
Session Structure:
In order to provide flexibility and ensure full participation, two sessions will be offered on the selected date:
Each session will last approximately 2–3 hours and will include time for both training and questions.
Participation Expectations:
Principals are asked to ensure that all appropriate office staff members attend one of the scheduled sessions. This includes staff members who are directly involved in student records, enrollment, registration processes, and end-of-year procedures. Schools should plan coverage accordingly so that all staff are able to participate.
Next Steps:
Complete survey ( Survey for Principals – Fill out form)
Thank you for your continued support in ensuring that our schools are well prepared for both the conclusion of this school year and a successful start to the next. This training is an important opportunity to provide clear direction and consistent expectations for all office staff across the district.
Administrative Memo
Stakeholder Feedback Surveys
SLCSD stakeholders will begin receiving notices about their access to the stakeholder survey. All surveys must be completed by April 24. Please encourage everyone to participate.
In case any questions arise, here is the information you should know:
Parents/Students
Any questions can be directed to the Assessment Supervisor, Dr. Patrick Jefferies (patrick.jefferies@slcschools.org).
In accordance with HB 182, all surveys intended to be given to students must be opt-in during the registration process at the beginning of the school year, including the ability for parents/guardians to review the actual questions. This legal mandate requires a process for submitting, reviewing, and preparing all surveys in a timely manner for the registration process. Every survey must be resubmitted annually through this process, including new and previously used surveys. Only approved surveys can be administered to students. This process will occur annually.
Process for school year 2026-27
April 24, 2026-Submission Deadline
All surveys must be submitted to the supervisor of Assessment & Evaluation, Dr. Patrick Jefferies (patrick.jefferies@slcschools.org). The submission must include a clear, easy-to-understand purpose statement, actual survey questions, the intended audience, and alignment with the SLCSD Strategic Plan.
Review Process
Submissions will be reviewed for clarity, purpose, and alignment with the SLCSD strategic plan by members of School Leadership & Support and Teaching & Learning. Clarifying questions or revisions might be asked of submitters during the process.
May 15, 2026 Approval
Approved surveys will be sent to the Chief Information Officer (CIO) for inclusion in the registration packet, along with the purpose statement and the survey questions. Survey questions will be locked and cannot be changed after submission to the CIO.
Questions or help with the process can be directed to the Assessment Supervisor. Dr. Patrick Jefferies (Patrick.jefferies@slcschools.org)
