As we approach the 10-Day Drop window, please review the following guidance carefully. Our goal is to ensure consistency across schools while supporting students and families through clear communication and outreach.
Board Policy S-4 states:
“School administration and/or their designees will attempt at least one home visit before implementing a 10-day withdrawal. The home visit will be logged in PowerSchool.”
Recognizing the unique challenges at the start of the school year, outreach efforts such as phone calls, emails, and text messages may be documented as interventions in lieu of an immediate home visit. When feasible, a home visit should still be made, but it is not required prior to initiating the 10-Day Drop.
Please follow the updated procedures below:
1. General Education Students
- Who: Students who registered for this school year but have not attended at all.
- Action: Drop the student the day after 10 unexcused absences.
- Drop Deadline: September 2
- Exit Date to Enter: September 3
- Requirements:
- At least one documented intervention is required prior to dropping the student.
- Acceptable interventions include: phone calls, text messages, emails, or home visits.
- Document the outreach in PowerSchool.
2. Special Education Students
- Who: Students with an IEP who have 30 consecutive unexcused absences.
- Action: May be dropped after 30 consecutive unexcused absences.
- Exit Date to Enter: Day after the 30th absence.
- Requirements:
- Special education teachers must document all attempts to connect with the family.
- Email documentation to Erin.
- Fill out the 10-day Ready and Willing Letter FORM document at 10 days of consecutive absences.
- Complete the SCRAM link on the DDC.
- Exit the student using code M.
3. Students Who Rolled Over from Last Year (Not Registered This Year)
- Who: Students who appear on your roster but did not complete registration for the current school year.
- Action: Drop at date of entry.
- Exit Date to Enter: First day of school or the listed entry date.
- Note: No intervention is required. However, please carefully verify that the student truly did not register or attend before proceeding.
Key Reminders
- Equity and care are central. Our outreach efforts should reflect compassion and the intent to reconnect families to school.
- Document everything. Whether by phone, text, email, or home visit, please ensure all interventions are logged in PowerSchool.
- Seek support if unsure. When in doubt, reach out to your supervising director for clarification.
Together, these practices ensure we meet compliance requirements while also extending every opportunity for students to engage with school. Thank you for your continued commitment to students and families as we begin this school year.
