Dear Athletic Directors and those who submit field trip requests,
As we approach the final six weeks of school, I wanted to send a reminder regarding field and activity trip requests. Due to the high volume of submissions, many of which are coming many weeks in advance, we are quickly reaching the limits of what our department can support.
Please note that the following dates have already exceeded our transportation and logistical capabilities and are therefore blocked out for any additional trips:
April: 18, 23, and 29
May: 01, 07, 21, and 22
To help us manage resources effectively, please adhere to the following trip request guidelines:
- Requests must be submitted at least 10 school days in advance.
- Without special consideration, trips will only be scheduled during the following timeframes:
o 9:00 AM - 1:30 PM and 4:00 PM - 11:00 PM Monday through Friday
I would also like to remind you that when a bus arrives at a school for a trip pickup, it is imperative that student/athletes get on the bus at the scheduled time. This has been especially problematic with athletic trips when we are trying to get teams to their competitions before afternoon bus routes. When the teams arrive late to the bus, that bus will also be late picking up students to return home after school. This turns into a domino effect now making that bus late for their second school.
Transportation will contact the school 5-minutes after scheduled departure time to inform them the bus has been waiting and will leave at 7-minutes after scheduled time. At the 7-minute mark transportation will contact the school to inform them the bus is leaving without the students due to late arrival.
Your cooperation is greatly appreciated as we work to support all programs equitably during this busy time. Please do not hesitate to reach out if you have any questions or need clarification.
Respectfully,
Ken Martinez Transportation Director
